Administrative Assistant - FT

Flint Cultural Center Corporation
Job Description
GENERAL DESCRIPTION
Provides administrative support to the COO and Finance/HR Departments.
 
RESPONSIBILITIES
  • Provide administrative support to the COO including coordinating meetings, managing communications, drafting written communications, and organizing documents.
  • Take and produce meetings minutes for the following:
    • FCCC Board of Directors
    • Finance and HR Committee
    • Governance Committee
    • FCC Campus Directors
    • Campus Collaboration Committee
    • Additional Ad-hoc committees as requested by COO
  • Communicate regularly with multiple boards and committees under the direction of the COO and maintain up-to-date rosters, meeting schedules, and board books.
  • Coordinate and implement all direct and bulk mailings from the FCCC Corporate Office.
  • Process all charitable and matching gift transactions for the FCCC; assure accurate data entry and appropriate recognition; produce useful and user-friendly reports.
  • Provide any necessary reports for the audit, Board of Directors, funders, etc…
  • Under the direction of the COO, manage annual report process and appeals.
  • Maintain electronic and paper files, including document storage and removal.
  • Assist Grant Writer with tracking and maintenance of grant files.
  • Order offices supplies for the FCCC main office.
  • Scan, process, and deliver/mail weekly Accounts Payable checks; sort and distribute incoming mail.
  • Record cash receipts and make bank deposits as needed.
  • Greet and screen visitors to the FCCC main office.
  • Performs other duties as required and assigned.
EDUCATION/EXPERIENCE/SKILLS
  • Bachelor’s degree in business related field preferred
  • 2-3 years working as an Administrative Assistant at an Executive level
  • Experience taking Board/Committee meeting minutes
  • Must be proficient in all MS Office programs.
  • Must be detail oriented with excellent oral, written and interpersonal skills.
  • Excellent organizational and multi-tasking skills and the abilities to complete complex tasks successfully and in a timely manner.
  • Ability to become proficient in Development database software such as Raisers Edge-Altru, Tessitura; Grant software such as Foundation Directory Online and/or GrantHub.
Email or send resume, cover letter and references to:
                         hr@fcccorp.org
                         Flint Cultural Center Corporation
                         601 E. Second St
                         Flint, MI  48503
Contact Information